www.groundswellcommunity.ca

Post closing date: September 7, 2018

POSITION CONTEXT + OVERVIEW

Groundswell is a non-profit society delivering accessible, alternative business education to people who want to make meaningful contributions to society with their talents and skills. We are building a tight knit community of social entrepreneurs and allies to give people the opportunity to live, work, and thrive in this city.

Our community is growing, and Groundswell has a big vision for the city and beyond: we are looking for someone who will join our core team to help organize, build, and run various support systems and perform a variety of administrative tasks to allow Groundswell to scale its operations efficiently and work intelligently and collaboratively towards our vision of growing a resilient social economy ecosystem.

You are: a tech tool whiz and are very organized, but can respond with flexibility and agility to the uncertainty of a start-up environment.

RESPONSIBILITIES

You will:

Build and maintain a communications and directory system for alumni, members, and partners using Zoho CRM system.
Maintain good internal communication systems: between staff, between program participants, and between staff and program participants (email, listserv, Slack)
Bookkeeping & administration: coordinating and collecting payment from students and members; produce invoices, manage payments; in cooperation with directors and accountant, review monthly bookkeeping and financial statements; provide administrative support for staff where necessary.
Governance: in cooperation with directors, assist with board communications, CRA administrative support, payroll remittance, insurance renewal and other administrative duties as they arise.
Set weekly staff meeting agenda, facilitate weekly meetings, and maintain ongoing list of deliverables for the team (using project management software Asana).
Care for the school and office space: help keep it neat and tidy, manage inventory and order supplies, services or repairs or escalate to the appropriate person.
Assist with special project coordination and budgeting.
Host occasional evening or weekend events.
Coordinate a small coworking space and classroom rentals.

REQUIREMENTS

You:

Are highly organized and detail focused
Prioritize effectively in a high paced environment
Thrive on designing and managing systems and structures for effective operations
Are well versed in technology tools and platforms such as:
- Required experience in: Google Drive Suite, Excel, Slack, any CRM system, bookkeeping systems, digital project management systems
- Preferred experience in: Quickbooks, Zoho CRM, Asana
Have experience with basic bookkeeping and financial management
Competency with project management practices and tools

HOW TO APPLY

We recognize the importance of a diverse workforce and encourage applications from Indigenous peoples, women, LGBTQ-identified people, people of colour, and people with disabilities. Not certain your credentials are a 100% match with the position description? Please apply anyway! We’re looking to find the right person for our team, with relevant skills and experience – not a mandatory checklist against the position itself.

Apply with statement of interest, CV, and at least 2 professional references to hello@groundswellcommunity.ca with Operations Coordinator in the subject line.

Post closing date: September 7, 2018

DETAILS

This is a permanent full time position with a 4 month probation period. Salary is commensurate with experience, but we are able to hire in the range of $44-48k per annum, plus health benefits after the probation period.